PaydayHR and Payroll
Workforce and payroll management for Zambian industrial employers
Payday manages your workforce from hire to payslip. It tracks employee records, contracts, and certifications, rosters shifts for mining crews, and pulls attendance straight from your Hikvision biometric terminals. Leave is calculated against Zambian statutory entitlements, and payroll runs PAYE bands, NAPSA, and NHIMA automatically, producing bank files for Stanbic and FNB in ZMW or USD and branded payslips emailed to staff. Training expiry, PPE, recruitment, and disciplinary records live in the same system, with a self-service portal for employees and live dashboards for management.
Biometric Attendance
Clock-ins sync from Hikvision terminals across every site, capturing fingerprint, card, and face data without manual timesheets.
Shift Rostering
Build pattern-based rosters for mining crews and shift workers, so every site knows who is on duty and when.
Statutory Leave Tracking
Annual, sick, and maternity leave are tracked against Zambian statutory entitlements, with balances visible to staff and managers alike.
Payroll Engine
PAYE, NAPSA, and NHIMA calculate automatically, with bank files for Stanbic and FNB in ZMW or USD, plus branded payslips.
Certification Tracking
Medicals, first aid, and other certifications are logged with expiry dates, so nobody works a site with an out-of-date qualification.
Employee Self-Service
Staff view payslips, request leave, and check their records themselves, cutting the queue at the HR office.
In use at KASCCO, a mining support contractor, managing payroll and attendance for 800+ employees across multiple sites.
HomesteadHospitality and Rentals
Property management for lodges, guest houses, and rental properties
Homestead replaces the paper booking register and the spreadsheet. It manages room bookings with a double lock against overbooking, handles check-in and check-out, guest folios, and deposits, and runs your bar or restaurant with cashier shifts, a kitchen display, and stock control. Housekeeping and maintenance are tracked on shared boards, and mobile money payments reconcile against MTN MoMo and Airtel Money statements. For landlords, the rentals workspace handles leases, monthly rent, arrears, and owner statements, with SMS and WhatsApp built in for guest and tenant messaging.
Booking Calendar
A room calendar with a double lock at the database level makes double bookings impossible, even with several staff booking at once.
Front Desk and Folios
Check guests in and out, track deposits and receipts, and keep a running folio for every stay, from room charges to bar tabs.
Bar and Restaurant POS
Ring up sales with cashier shifts, send orders to a kitchen display, and track stock as it moves.
Housekeeping and Maintenance
Shared boards show which rooms need cleaning and which need repairs, so nothing is missed between departments.
Rentals Workspace
Manage leases and post monthly rent automatically, track arrears, and generate owner statements for landlords managing multiple properties.
Mobile Money Reconciliation
Payments from MTN MoMo and Airtel Money are matched against your records automatically, cutting down manual reconciliation at month end.
Built by Windhelm Digital in Kitwe, designed for lodges, guest houses, and rental portfolios across Zambia and the region.
WAMSAsset and Maintenance
Warehouse, asset, and maintenance management for remote mine sites
WAMS manages stores, procurement, and equipment maintenance for remote mine sites. Every stock movement posts to an immutable ledger, so nothing is quietly edited after the fact. Procurement runs from RFQ through quote comparison, purchase orders, goods receipt, and three-way invoice matching, with multi-level approvals along the way. Maintenance covers preventive schedules, work orders with labour and parts, component life tracking, and operator pre-start inspections. QR labels identify assets and parts on the ground, and an offline-capable app lets field staff log meter readings without signal.
Immutable Stock Ledger
Every stock movement is posted, never edited, giving you an accurate, tamper-proof record of what happened in the warehouse.
Procurement and RFQs
Compare quotes side by side, raise purchase orders, and route approvals through the right levels before anything is bought.
Three-Way Matching
Purchase orders, goods receipts, and invoices are checked against each other automatically, catching discrepancies before payment goes out.
Preventive Maintenance
Schedule PM work by time or usage, raise work orders with labour and parts, and track component life as parts are swapped.
QR Asset Tags
Label equipment and parts with QR codes so any technician can scan an asset and pull up its history on site.
Offline Field Inspections
Operators log pre-start checks and meter readings from a phone or tablet, even without signal, and the app syncs once back online.
First deployed at KASCCO, a mining support contractor, to run stores, procurement, and equipment maintenance across multiple sites.
Need Something These Don't Cover?
If your business needs software built around how you actually work, we design and build it from scratch, the same way we built Payday, Homestead, and WAMS.
Talk to Us About a Custom Build